Still manually searching for personal information within documents?

Personal information breaches often occur due to inadequate management of documents and inappropriate security policies.

The vast amount of personal information contained in documents generated during daily operations can easily be overlooked or leaked externally. To prevent this, a system that proactively manages and protects personal information from various unwanted attempts is essential.

 

Now, securely manage your personal-information related documents with our Document Centralization Solution.

It automatically detects personal information within documents and prevents external leakage through robust security features.
 

 

Data Breaches are continually increasing,

Are your personal information documents being properly managed and secured?

 

Cybersecurity News

Personal information leaked again from a high-end retail brand

Retail industry faces growing risks of personal data leaks amid poor security oversight

Ongoing data breaches indicate a completely new approach for prevention

Constant exposure and attacks… Rising fear over personal information leaks

 

Personal information leaks have become a regular feature in the media recently. A single mistake can not only damage a company's reputation but also lead to massive compensation and regulatory fines. As digital transformation accelerates, blind spots in document management have been widening ever since.

It is clear that traditional methods have met its limits. The volume of documents is too vast to check manually, and human error is inevitable. It's difficult to identify where personal information exists and in what volume, and even when identified, managing it systematically is highly complex.

With growing concerns about poor security management, adopting a system that automates the detection and protection of personal information is no longer optional—it’s a necessity.

 

Explore our Automatic Personal Information Detection in Your Documents

Centralize All Documents with Cyberdigm’s Document Centralization Solution

Cyberdigm’s Document Centralization Solution collects and manages all documents stored on users’ PCs in a centralized server, offering integrated support from security to collaboration.

When integrated with a personal information management solution, it enables detection, monitoring, and reporting of personal information within all documents on both user PCs and central servers.

 

Automatically Detect and Manage Personal Information without any human error

✅ When registering documents to the server, the system automatically scans for personal information. The results show a detailed breakdown of detected items and their quantity.

 

※ Detection Categories

Financial & Insurance Information	Card number, Health insurance number, Bank account number
Identity Verification Information	Resident registration number, Driver’s license number, Passport number, Alien registration number
Business Information	Corporate registration number, Business registration number
Contact Information	Phone number, Mobile number, Email address, Physical address

*Administrators can configure which categories to detect, allowing flexible application according to business needs.

 

✅ Users can view all documents containing personal information at a glance via the <Personal Information Management> folder. Administrators can access statistics on personal information held per department and user.

 

 

Cease any Personal Information Leaks with a Secure System

 

Advanced Security Features to Block External Leakage and Fully Protect Personal Data
Even if personal information is detected, it’s meaningless if it’s leaked. That’s why Cyberdigm’s Document Centralization Solution includes powerful security features to prevent external exposure.

 

✅ Control Over External Storage

With centralization policies in place, newly created documents cannot be saved to local drives, USBs, or external hard drives. All documents, including those with personal data, are stored only in the central server.

 

✅ Outbound Transfer Restriction

File sharing can be restricted by requiring approval and administrator verification. Documents containing personal information can be subjected to a two-step approval process for enhanced protection.

 

✅ Access Control Based on Permissions

Permissions can be defined per document or folder (e.g., read, edit, delete), enabling preemptive control over the viewing and use of sensitive documents.

 

✅ Activity Logging & Monitoring

All actions—who accessed, edited, or shared which documents and when—are recorded. Abnormal behavior such as mass file transfers triggers alerts for both proactive and retrospective response.

 

👉 Want to see a real case?

Check out an interview with Hyundai Card, who uses Document Centralization to manage personal information documents.