Recently, we are witnessing ever-increasing data breach incidents involving customer information and employee data regardless of company size.
In particular, startups are more vulnerable to these threats due to limited security systems and lack of dedicated IT personnel.

So how should startups build their security strategy?

 

 

Most Data Incidents result from Internal Employees rather than external threats

 

According to recent reports in South Korea, 60% of data breaches are caused by insider negligence.

Read the Full Article(KR) : https://www.donga.com/news/It/article/all/20251201/132876539/1

Recent security incidents show that internal leakage and poor management take up a larger share of breaches than external attacks.

 

The problem is that even after an incident occurs, it is difficult to determine
who accessed which file when and how.

Ultimately, one of the critical causes of increasing security incidents is lack of systematic document management environment.

 

< Structural Risks Created by Startup Document Management Practices >

To optimize speed and flexibility, most startups manage documents as below:

Cause	Result
Documents stored at individual PCs	Core research and sales data can be exported helplessly, eventually sharing confidential documents to competitors.
Mixed use of Google Drive, OneDrive, NAS, and other collaboration services	Documents being scattered across multiple repositories, making it almost impossible to search specific data when needed
File sharing via messenger or email attachments	Zero tracking or control over external file transfers

 

In such environments, it becomes difficult to know who owns which documents and where they are shared, naturally increasing the likelihood of security incidents.

 

 

What Startups Need Is Not “Complex Security,” but “Systematic Document Management”

Security solutions such as DLP and DRM often involve high initial costs and operational complexity, creating a significant barrier for startups.

In addition, these solutions focus primarily on controlling document usage,
and have limitations when it comes to managing documents as corporate assets.

Therefore, before considering such solutions, startups should first establish a
document management environment based on a Document Centralization Solution that controls the entire lifecycle of documents—creation, storage, sharing, and usage.

 

< Fundamental Changes via Document Centralization Solution >

 

✅ All Documents Stored at Central Server

All documents are stored only at central server, not at individual PCs.
Even if devices are lost or stolen, files remain protected.

✅ Granular Access Control

Access permissions can be configured by user, department, and role to prevent unnecessary internal exposure.

✅ Comprehensive Audit Trails

All document activities—viewing, editing, and downloading—are recorded.
 

In case of any incident, cause and impact can be identified immediately.

By adopting Document Centralization Solution, documents get shifted from personal files to
company’s intangible assets.

 

 

Why Startups Need Cyberdigm’s Document Centralization Solution

① Preventing Technology Leakage Caused by Personnel Changes

Startups often work on a project basis which leads to frequent personnel changes.
When documents are stored at individual PCs, it becomes difficult to retrieve files after project completion or employee turnover, and core data may move with employees, increasing risk of leakage to competitors.

With Document Centralization environment, simply disabling any departing employee’s account immediately blocks access, while all documents remain safely stored at company servers—eliminating concerns about missing handovers or data leakage.

 

② Collaboration and Security at the Same Time

Cyberdigm’s Document Centralization Solution enables flexible collaboration while maintaining strong security.

• URL-based document sharing
• Real-time co-editing
• Integration with collaboration tools such as Microsoft Teams
• AI-powered work chatbot for searching and summarizing documents at central server

These features support smooth internal and external collaboration.

 

③ Increased Trust with Investors, Customers, and Partners

Simply having centralized storage, access control, and audit logging demonstrates that your company manages data systematically.

This builds credibility during investment reviews, customer evaluations, and partner collaborations.

 

 

Fast Deployment and Cost-Effective Document Centralization Solution, “cloudium”

cloudium is an appliance-based Document Centralization Solution that offers three deployment models based on company growth stage and security requirements.

For startups, we recommend:

 

• Subscription Model – For early-stage companies or smaller data volumes.
• Subscriptional On-Premise - For large data volumes or higher security needs.
  
  
  👉 Learn more about cloudium : https://cyberdigm.co.kr/cloudium