How can we ensure cyber security while preventing leakage incidents caused by printed materials?

"Cyberdigm's document centralization solution will solve your worries!"

 

◈ Print control to prevent unauthorized document printing

The first step to strengthening print security! Not everyone should be able to print documents at will.

 

It's an obvious statement, but if everyone can print company documents, the risk of leakage through printed materials increases.

Cyberdigm's document centralization solution allows administrators to set whether users can print or not with the print control function!

 

By applying a security policy that allows printing to users who need the print function for their work and a security policy that restricts printing to those who don't, you can easily complete the settings.

In addition, you can finely and specifically distinguish security policies, such as whether users can save to their local PCs, which applications used for work can centralize documents, and whether screen capture is allowed.

 

Cyberdigm's document centralization solution allows you to create multiple security policies and set them for each user, so you can apply detailed security elements according to the situation and the nature of the work.

 

For example) Security Policy A allows printing but restricts capture and local saving, and Security Policy B allows capture and local saving but restricts printing. You can apply these policies to users according to the nature of their work.

 

 

◈ Leave a trace of who printed and when! Watermark settings

A watermark is a specific code or type inserted into a signal such as an image or voice, or a symbol such as an ID or information that only the user knows, to prevent unauthorized use.

Cyberdigm's document centralization solution has a watermark function to leave traces of the person who printed.

By setting watermarks to appear on printed materials, you can display

 

1) who printed the document and 
2) when it was printed.

 

"How should I print documents that shouldn't have watermarks?"

 

Although watermarks are set for security, there are cases where documents must be submitted to institutions in printed form without watermarks.

In such cases, you can flexibly use the security policy! Some customers of Cyberdigm's document centralization solution use watermarks on printed materials as usual but deactivate the watermark function when submitting documents to public institutions.

 

Of course, the watermark deactivation can only be done by the administrator, and it is applied to an approved group for a certain period and then reverted to the original state.

 

 

◈ Block document access before printing! Detailed document access permission settings

 

It's good to prevent unauthorized document printing and leave traces on printed materials, but it's also important to strengthen the security of documents stored on the central server.

Some worry that centralizing documents on a central server makes them more vulnerable because all users can access the documents.

 

On the contrary, since documents are centralized and all users can access the server, you can set who can and cannot access it with the permission settings function.

 

Permissions can be set by user, department, position, and device. Moreover, permissions can be finely set not just to allow or deny access, but also whether users can only see the file names in a folder, whether they can view the content, modify the document, delete the document, or have all permissions.

 

 

◈ Prevent duplicate printing and reduce the risk of unauthorized printing with history management!

The document centralization solution records document-related history from the moment the document is created.

You can check who viewed, modified, or viewed the properties of the document, and whether a URL was generated, along with related information such as time, user, and IP.

 

Since you can also check the document printing history, you can confirm whether necessary materials for meetings have already been printed by someone else, preventing duplicate printing and reducing the risk of unauthorized printing by anyone.

 

 

◈ Completely avoid the risk of paper document leakage! Create a paperless environment with document centralization

Improving work efficiency is as important as strengthening print security. Document centralization provides a solution to significantly reduce the use of paper documents.

 

Since last year, the global trend of transitioning work environments to digital has continued. Not only companies but also the government are promoting digital transformation with the digital platform government as a core task.

 

Through the creation of a paperless work environment, they aim to improve work efficiency, strengthen security, and achieve carbon neutrality all at once.